Board meeting report January 2013

MEMORANDUM

To: Alamo Colleges Family

From: Leo Zuniga, Associate Vice Chancellor Communications

Date: January 22, 2013

Subject: Board Meeting Report

On behalf of Dr. Leslie, the following is a summary of proceedings of the Alamo Colleges Board of Trustees meeting of January 22, 2013.
Link: January 22, 2013 – Board Report

CEREMONIALS
Recognition of Randolph-Brooks Federal Credit Union, benefactor of the Randy M. Smith Endowed Scholarship. Mr. Smith served as CEO of RBFCU for 25 years. The endowed scholarship in his name is $150,000.

RECOGNITION OF SPECIAL GUESTS, FACULTY AND STAFF
Student of the Month – January 2013
Michael Torres, Palo Alto College, is the recipient of a $500 La Prensa Foundation Inspirational Scholarship, courtesy of the La Prensa Foundation, founded by Tino & Amelia “Millie” Duran. Michael Torres is pursuing an Associates of Arts in Social Work and has maintained a 3.5 G.P.A. overall for all four semesters. His future academic goal is to transfer to Our Lady of the Lake University (OLLU) to pursue a Bachelor’s in Social Work (BSW) and then transfer to UT-Austin for his graduate program with his Master’s program in Social Work.

Alamo Colleges District-Wide Employee of the Month
January 2013 – Joshua Bayer, IT Network Specialist Palo Alto College

Alamo Colleges Employee of the Month
December 2013 – J. Michele Tippit, Reading Lab Manager, San Antonio College

CHAIRMAN’S REPORT
Trustees approved travel authorization for Trustees to attend the National Association of Latino Elected Officials (NALEO) Texas State Policy Institute on Higher Education.

CHANCELLOR’S REPORT
The Chancellor introduced doctoral intern Karla I. Cantu. Chancellor Leslie also recognized Texas Award for Performance Excellence (TAPE) visitors coordinators. Dr. Federico Zaragoza reported on the Regional Centers and reported on the Chancellor’s Community Breakfast meetings held in Floresville, Kerrville, and New Braunfels. Dr. Zaragoza also reported that a committee has been formed to address the Central Texas Technology Center expansion. Dr. Leslie called on Leo Zuniga to provide the board with a state legislative report. Zuniga reported on several bills of interest and on upcoming activities at the State Capitol. The Chancellor asked Ms. Michelle Perales for a report on the Community Partnerships breakfasts. Ms. Perales reported on the number of breakfasts held, number of persons attending, topics discussed, feedback received from participants, and the recommended next steps.

PROGRAM HIGHLIGHTS
New Student Orientation Presentation by Dr. Bobby de la Garza and Ms. Katherine Beaumont Doss of Palo Alto College.

EXECUTIVE SESSION
The board approved the Chancellor’s blog for the Huffington Post. Trustees deliberated a personnel matter on which they rendered a decision.

Academic
Measuring the Alamo Colleges Progress toward Achieving our Vision
The Board adopted the “next level” methodology for establishing one-, two-, and three-year targets for the Alamo Colleges key performance indicators. In an effort to continuously move the colleges and district to greater performance results in order to achieve our vision to be the best community college district in the nation, a model to establish performance targets has been developed.

Legal Affairs
Authorization of the Use of Fulbright & Jaworski, LLP for Employment Law Services
The Board approved the use of the professional legal services of Fulbright & Jaworski, LLP for employment law services for the District.

Policy
Policy B.3.4 – Board Member Reimbursement and Expense
The Trustees adopted revisions to Policy B.3.4. This policy is amended to introduce the fact that if the Board member chooses to utilize District equipment, there are restrictions on the Trustee’s use of the equipment under Texas law and could result in criminal penalties for misuse.

Policy B.3.5 – Board Members: Conventions, Conferences, Workshops
The Trustees adopted revisions to Policy B.3.5. This policy is being amended to update the number of conferences to which Board members can attend without further Board approval.

Policy B.8.1 – Board Meetings
The Board adopted revisions to Policy B.8.1. Policy B.8.1 is being amended to bring this policy up-to-date with current or actual Board Meeting events.

Policy F.4.7 and Procedure F.4.7.1 – Non-Academic Grievances
The Board adopted revisions to Policy F.4.7. Policy F.4.7 is being submitted for adoption to provide a formal and informal process for students to initiate a Non-Academic Grievance.

Audit, Budget and Finance
Acceptance of the FY 2012-2013 Budget: Amendment No. 3
The Trustees accepted the FY 2012-2013 Budget: Amendment No. 3 as presented. The Budget signifies changes to the FY2012-2013 Budget which has been updated to reflect the estimated Fall 2012 tuition revenue shortfall offset by the 25% carryover of fiscal year 2012 net savings. This amendment is presented to the Board of Trustees for informational and approval purposes as of January 9, 2013.

Authorize Staff to Amend the Retirement Incentive Plan for Eligible College Presidents to Provide for Retirement on January 6, 2014 and to Recommend a Performance-Based Retention Incentive Plan for College Presidents and Vice Chancellors to Commence September 2013.
The Trustees authorized staff to amend the Retirement Incentive Plan for eligible College Presidents to extend their retirement date thereunder to January 3, 2014, and to develop a recommendation for a performance-based retention plan for Presidents and Vice Chancellors to commence in the Fall of 2013.

Approve Proposed Amendments to Bylaws of ACCD Public Facilities Corporation
The Board approved the adoption by ACCD Public Facilities Corporation of amendments to its Bylaws. To grant ACCD Public Facilities Corporation the approval by the College District to amend the PFC’s Bylaws as required by Texas Local Government Code 303.038.

Facilities
Purchase of Construction Services for Underground Primary Electrical Upgrades at St. Philip’s College
The Trustees awarded the contract to KST Electric, a subsidiary of Rosendin Electric, Inc., for the purchase of labor and materials for the Purchase of Construction Services for Underground Primary Electrical Upgrades at St. Philip’s College in the amount of $602,344.00.

Purchase of Construction Services for Water Treatment Plant Collection and Discharge Lines at the First Responders Academy
The Trustees awarded the contract to Wauters Engineering, LLC for the purchase of labor and materials for the Purchase of Construction Services for Water Treatment Plant Collection and Discharge Lines at the First Responders Academy in the amount of $572,291.73.

Participation in an Interlocal Agreement with the Atascosa Rural Water Supply Corporation Regarding Design, Construction, Operation and Maintenance of an Elevated Training Water Storage Tank to Serve the First Responders Academy, Von Ormy, Texas
The Board approved participation in an Interlocal Agreement with the Atascosa Rural Water Supply Corporation for the design, construction, operation and maintenance of an elevated training water storage tank to serve the First Responders Academy.

Interlocal Agreement with San Antonio River Addressing Additional Cost for the Wastewater Treatment Facility at the First Responders Academy and the Recycled Water Line serving Northeast Lakeview College
The Board approvef participation in an Interlocal Agreement with the San Antonio River Authority addressing additional costs not to exceed $500,000 for the wastewater treatment plant (WWTP) at the First Responders Academy and additional costs not to exceed $485,000 for the recycled water line serving Northeast Lakeview College.

First Amendment to Guaranteed Maximum Price Northwest Vista College Capital Improvement Program Construction Manager-at-Risk Bartlett Cocke General Contractors
The Trustees approved an amendment in the amount of $1,200,000 in addition to the $11,998,865 Guaranteed Maximum Price (GMP) Construction Manager-at-Risk fee negotiated with Bartlett Cocke General Contractors for the Construction of a Parking Garage at Northwest Vista College.

Personnel
Grievance Filed by Derrick Patten
The Board upheld the termination action dated June 5, 2012.

Consent Agenda — Approved

Next Regular Board Meeting Date: Tuesday, February 19, 2013.

END OF-REPORT

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